Doctify Local Assistant › Privacy Privacy

Local-first: what stays on your computer, and what does not

Speech recognition, note drafting and your notes stay on your Mac or PC by default. Here is the short list of what can leave it, and when.

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How data moves

Your computerStays here
AudioConsultations and dictation
TranscriptsMade by local speech models
NotesDrafts, edits, links
API keysIn the system's secure storage
Can leave, only these On your click or setting
  • An approved PubMed searchDe-identified text you read and approved, to PubMed.
  • OpenAI or Mistral, if you turn them onOff by default. Uses your own key, after a warning.
  • Update checkAsks Doctify's GitHub releases for a new version. No patient content; can be turned off.
  • Model downloadsSpeech and AI models, downloaded once.

What stays on your computer

  • Consultation and dictation audio, transcribed by a local speech model.
  • Transcripts and notes, stored on your computer.
  • Note drafting, run by a local AI model by default.
  • De-identification of anything you want to search.

Cloud AI is switched off in the app and refused at several layers, including the network layer, except for the one option you can turn on yourself, below.

What can leave it, and when

  • Approved PubMed searches. When you use evidence search, the de-identified search you have read and approved goes to PubMed. Nothing else is sent with it.
  • Optional cloud AI with your own key. Off by default. If you choose OpenAI or Mistral for a feature, after a warning, that feature's text or audio goes to that provider with your key. See bring your own AI.
  • Update checks. The app checks Doctify's own GitHub releases for updates, at launch and every few hours, while “Check for updates automatically” is on. You can turn it off and check by hand.
  • Model downloads. Speech, AI and de-identification models are downloaded from Hugging Face or GitHub when you install them. Your notes are not sent.

No training on your data

Your audio and notes are not sent to us, so we cannot use them to train AI models, and we do not. If you turn on a cloud provider with your own key, that provider's terms apply to what you send it.

The engine is built on OpenWhispr, an open-source project under the MIT licence, so you or your IT team can check how it handles data.

How it works

How your data is kept local

  1. Local by defaultEvery AI feature starts set to Local, on this computer.
  2. Cloud refusedCloud AI routes are hidden in the app and blocked at the request layer.
  3. One exception, your choiceOpenAI or Mistral with your own key, per feature, after a warning.
  4. Searches you approveEvidence search only sends a de-identified search you have read.
[ FAQ ]

Frequently asked
questions

Something else on your mind? Request early access and reply to our first email.

No. Audio, transcripts and notes stay on your computer. Doctify has no server that receives them.
Not by us: we never receive it. If you choose a cloud provider with your own key, that provider's terms apply.
PubMed when you run an approved evidence search, OpenAI or Mistral only if you turn them on, GitHub for update checks, and Hugging Face or GitHub when you download a model.
Doctify does not claim a certification. Keeping data on your computer means there is less to protect, but compliance depends on how you use it and on your own policies.
Yes. Switch off “Check for updates automatically” in Settings; the app then only checks when you ask.

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